Maintain Documents
In Control

KQC Document Management enforces regulated workflows with full traceability. Documents move through a controlled lifecycle: from authoring to approval, e-signatures, version control, retention rules, and complete audit trails.

KQC provides traceable electronic signatures designed to meet 21 CFR Part 11 requirements. Every approval is securely recorded with signer identity, timestamp, and intent, creating a tamper-evident audit trail that ensures accountability, data integrity, and regulatory confidence.

KQC's online editor lets teams create, edit, and collaborate on documents directly within the platform. Draft SOPs, policies and wikis without switching tools, while maintaining formatting consistency and version integrity. Changes are captured in real time, ensuring documents stay accurate, controlled, and easy to maintain.

KQC's Template Builder accelerates document creation while ensuring consistency. Create reusable templates for controlled and non-controlled documents, and generate SOPs, contracts, wikis, and reference materials with a standardized, professional format across your QMS.

Upload existing files to create documents instantly in KQC. Import documents, spreadsheets, presentations, or text files, preserving content and structure, while making everything searchable and centrally managed in one system.

KQC also supports non-controlled documents for fast, everyday access. Ideal for wikis, reference materials, and shared knowledge, these documents require no formal workflow while remaining centrally organized so teams find the right information quickly without slowing down execution.

KQC Document Management supports closed-loop compliance by keeping documents fully connected. Link documents to training, tasks, and CAPAs so updates, actions, and qualifications stay aligned ensuring every change is traceable and purposeful.

KQC automatically audits every action taken on documents. Creations, edits, reviews, approvals, version changes, comments, attachments, and access are fully traceable and time-stamped, ensuring document integrity, accountability, and audit-ready compliance.

KQC tracks time spent across document activities: from creation and review to approval and updates. Understand how much effort documentation consumes, identify bottlenecks in review or approval cycles, and optimize workflows to reduce delays, improving efficiency while maintaining full compliance.

KQC allows you to export documents while preserving structure, versioning, and audit context. Share approved documents, records, and documentation packages with external systems, partners, or auditors, ensuring consistency, traceability, and controlled information exchange beyond KQC.

KQC connects documents to AI Reporting and the AI Dashboard to deliver clear, real-time insight. Track document status, approval cycles, version changes, and bottlenecks at a glance. With AI-powered reports and dashboards, teams can understand how documentation impacts compliance and execution.

KQC's AI Assistant helps users navigate and understand documents more efficiently. It can summarize long or complex documents and enable semantic search across content, helping users quickly find relevant sections, requirements, or key information without manually scanning pages.